Privacy Policy

1. Introduction

AI Agency Corp (“we,” “us,” or “our”) is a brand operated by Anujiv LLP, a limited liability partnership registered in India, with its registered office at F-26, Sector-56, Noida, Gautam Buddha Nagar, Uttar Pradesh, India. We provide AI-powered automation services to businesses primarily located in the United States and other jurisdictions.

This Privacy Policy explains how we collect, use, store, and protect information obtained through our website (aiagencycorp.com) and in the course of providing our services. It applies to all visitors, prospective clients, and clients.

By accessing our website or engaging our services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with its terms, please discontinue use of our website and services.

2. Information We Collect

2.1 Information You Provide Directly

• Name, email address, phone number, and business name when you submit an inquiry, book a consultation, or engage our services.
• Business workflow information, process documentation, and operational details you share during our scoping and delivery process.
• Communications, messages, and correspondence you send to us by email or through our website contact forms.

2.2 Information Collected Automatically

• Device and browser information (browser type, operating system, device identifiers).
• Log data including IP address, pages visited, time spent, and referring URLs.
• Cookies and similar tracking technologies — see Section 6 for details.

2.3 Information from Third-Party Booking

When you schedule a consultation via Cal.com, that platform may collect scheduling information subject to its own privacy policy. We receive confirmation details and your contact information as part of the booking process.

2.4 AI-Related Inputs

In delivering our automation services, you may provide us with sample data, business records, or workflow inputs to configure and test AI systems. This data is used by us solely to build and deliver the specific automation requested. However, please note that the third-party LLM providers we use (such as OpenAI, Anthropic, Google, and others) may process data submitted through their APIs in accordance with their own policies, which may include using such data to train, fine-tune, or improve their models. We encourage you to review the data usage policies of these providers. Where available, we use API configurations that opt out of model training, but we cannot guarantee this across all providers at all times.

3. How We Use Your Information

3.1 Service Delivery

• To respond to inquiries and schedule consultations.
• To scope, build, and deliver AI automation systems as contracted.
• To communicate project updates, timelines, and deliverables.
• To process payments through Skydo.

3.2 Website and Communications

• To operate, maintain, and improve our website.
• To send transactional communications related to your engagement with us.
• To send occasional service-related updates or newsletters (you may opt out at any time).

3.3 Legal and Compliance

• To comply with applicable laws, regulations, and legal proceedings.
• To enforce our agreements and protect our legal rights.
• To prevent fraud, misuse, or security incidents.

We do not sell your personal information to third parties. We do not use your data for advertising targeting or profiling.

4. Legal Basis for Processing (GDPR)

Where the General Data Protection Regulation (GDPR) applies — including for contacts based in the European Economic Area — we process personal data on the following legal bases:

• Contract performance: Processing necessary to deliver services you have requested or contracted.
• Legitimate interests: Operating and improving our website, preventing fraud, and maintaining business records, where such interests are not overridden by your rights.
• Legal obligation: Where processing is required to comply with applicable law.
• Consent: For optional communications such as newsletters. You may withdraw consent at any time.

5. Third-Party Services and Data Sharing

We engage the following third-party service providers who may process your data on our behalf. We require all processors to handle your data securely and only for the purposes described.

5.1 Infrastructure and Hosting

Hostinger: Our website and automation infrastructure is hosted on Hostinger servers located in the United States. Your data may therefore be stored and processed in the United States.

5.2 AI Processing

OpenAI API: We use OpenAI's API to power certain AI automation features. Data submitted through these automations is processed by OpenAI subject to their API usage policies. OpenAI does not use API-submitted data to train its models by default. See openai.com/policies for details.

5.3 Analytics

Google Analytics and Google Search Console: We use these tools to understand website usage and performance. Google may collect anonymised usage data through cookies. You can opt out via Google's opt-out browser add-on or by adjusting your cookie preferences.

5.4 Scheduling

Cal.com: Used for booking consultation calls. Scheduling data (name, email, meeting time) is processed by Cal.com subject to their privacy policy.

5.5 CRM and Communications

GoHighLevel: We use GoHighLevel as our CRM and communication platform to manage client relationships, track inquiries, and send service-related communications.

5.6 Payments

Skydo: Payment processing for client invoices is handled by Skydo. We do not store payment card information on our systems. Please review Skydo's privacy policy for details of how payment data is handled.

We do not share your personal information with any party not listed above, except as required by law or with your explicit consent.

6. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your experience and understand how visitors use the site.

• Essential cookies: Required for the website to function correctly (e.g., session management).
• Analytics cookies: Used by Google Analytics to collect anonymised information about how visitors use the site, including pages visited and time spent.
• Preference cookies: Used to remember your settings and preferences.

You can control or disable cookies through your browser settings. Note that disabling certain cookies may affect the functionality of parts of this website. Where required by law, we will request your consent before placing non-essential cookies.

7. International Data Transfers

Anujiv LLP is incorporated in India. We serve clients primarily in the United States, and our hosting infrastructure (Hostinger) and some third-party processors (OpenAI, Google, GoHighLevel) are based in the United States. As a result, your personal data may be transferred to and processed in the United States or other countries outside your country of residence.

Where such transfers occur, we ensure appropriate safeguards are in place, including:

• Transfers to providers operating under recognised frameworks such as the EU-U.S. Data Privacy Framework where applicable.
• Contractual protections via standard data processing agreements with our third-party processors.

By using our website or services, you acknowledge and consent to the transfer of your information to countries which may have different data protection rules than your country.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes set out in this policy and to comply with our legal obligations.

• Inquiry and contact data: Retained for 12 months from the date of last contact, unless an engagement is initiated.
• Client project data: Retained for the duration of the engagement plus 24 months for support and legal compliance.
• AI-related inputs: Deleted or returned within 30 days following project completion, unless otherwise agreed in writing.
• Analytics data: Retained in anonymised, aggregated form consistent with Google Analytics data retention settings.

9. Data Security

We implement appropriate technical and organisational measures to protect the data we process, including:

• Encryption of data in transit (TLS/SSL) and at rest where applicable.
• Access controls limiting data access to authorised personnel only.
• Regular security reviews of our systems and third-party providers.

While we take reasonable steps to protect your information, no method of transmission or storage is completely secure. We cannot guarantee absolute security but are committed to promptly addressing any breach.

10. Your Rights

Depending on your jurisdiction, you may have certain rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request correction of inaccurate or incomplete personal data.
• Deletion: Request deletion of your personal data, subject to legal retention requirements.
• Restriction: Request that we limit the processing of your data in certain circumstances.
• Portability: Request your data in a structured, commonly used format.
• Objection: Object to processing based on legitimate interests.
• Withdrawal of consent: Where processing is based on consent, withdraw that consent at any time.

To exercise any of these rights, please contact us at support@aiagencycorp.com. We will respond within 30 days.

11. Children's Privacy

Our services are intended for businesses and their representatives. We do not knowingly collect personal data from individuals under the age of 18. If we become aware that we have collected data from a minor, we will take steps to delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. The updated policy will be posted on this page with a revised effective date. We encourage you to review this page periodically.

13. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy, please contact us: